wedding planning: next steps
Now that you have paid the deposit and returned the signed copy of our terms and conditions your booking is confirmed.
The next meeting will be at the Wedding Open Day with your wedding planner, Martin Hillary. The date of the next Open Day will be shown on the website and the sales team will email you a reminder nearer the time to book a meeting with Martin.
If you are unable to come to the Open Day then you can liaise directly with Martin to arrange an alternative date.
We do not encourage any furher meetings with the sales team, simply because they are not best placed to agree specific 'planning related' details about your wedding day - this should be discussed directly with your wedding planner Martin.
You should have received a copy of the wedding planning forms by email, but you can also download a copy here. We kindly ask that bring the completed forms with you to the first meeting.
Martin will answer your questions and offer advice during the first meeting, but in the meantime you may find it useful to read the following information. If you have any specific questions before your first meeting that is not answered below then please email us on firstname.lastname@example.org.
Wedding Package Upgrade
If you wish to book the Platinum Upgrade to include wedding flowers, wedding cake, chair covers and DJ, then please let us know as soon as possible. The upgrade is subject to the suppliers availability so we recommend booking the upgrade sooner rather than later. Once the suppliers have been secured you will be liable to pay for their services.
We do not book any suppliers or services unless included in the Platinum Upgrade. Therefore, if you wish to book any of our suppliers directly then you can find their contact information here.
We will provisionally hold up to 20 bedrooms for your wedding guests. Bedrooms are available to be booked on the website, subject to availability. We will supply bedroom booking information to go with your invitations.
If you wish to increase the number of bedrooms we have on hold then please email us on email@example.com.
You will be able to taste samples of the wedding menu at one of our Wedding Open Days. Information about the Open Days are shown on the website.
If you opt not to use the venue’s recommended DJ, you must ensure that any band/DJ/Musician you have arranged, provides us with copies of their public liability insurance & PAT testing certificates before they perform at the venue. This rule also applies to any other supplier providing electrical
equipment for your event.
Please be aware that due to being in a residential area the doors and windows of The Pavilion must be shut after 11pm and all music must stop at midnight. We allow bands with up to 5 members and expect bands and DJ’s not to exceed 90 decibels. The Pavilion does not have a sound limiter but please note we may ask for the music level to be reduced should we feel it goes above 90 decibels.
We do not provide a PA system for an external DJ or Band to use. However, we can provide a BOSE speaker for you to plug in a device with a playlist for background music. Please ask Martin for details during your first meeting and ensure you test your device before the wedding.
DJ/Bands usually set up after the wedding breakfast. However, you can arrange for them to set up before the wedding breakfast if required. This must be discussed with Martin during your first planning meeting.
We are licensed to serve alcohol & play recorded music until midnight. Extensions to the licence are possible but not guaranteed. If agreed there will be a late license surcharge of £350.
We recommend supplying the venue with contact details and arrival times of any suppliers you have arranged to come on site e.g. Florists, balloon companies etc. That way if any issues arise on the day we can contact external suppliers on your behalf.
We do not allow any nails, blue tac, tape or other permanent fixtures on our premises. Flowers, bunting and other decorations can be attached with florist wire, picture hooks or cable ties. You may not install equipment, erect displays or affix anything to our premises without prior consent.
Further questions regarding set-up must be discussed during the Open Day or direct with Martin at your planning meeting.
If you are using a third party theming company then we would encourage you to bring them along to the Open Day.
We do not supply marquees nor do we have a recommended supplier. If you source a marquee company then we must meet with them before you secure their services. This meeting will be to discuss restrictions and determine their suitability.
Candles are not permitted at the venue unless ordered through our recommended florist and subject to using appropriate heat resistant holders.
We will allow access to The Pavilion no later than 9am on the day of the wedding. At this point we will have set the room with tables and chairs but may still need to do some final tweaks. If The Pavilion is not in use the day prior to your wedding you may be able to have access, but please discuss this
with Martin. Our team will be happy to assist with putting out basic table decorations such as favours and place cards if delivered with clear instructions at least 48 hours prior to your wedding.
Timings on the Day
The ceremony usually lasts about 30 minutes.
Welcome drinks/photos should be at least an hour but you can allow up to two hours if required. We would recommend serving canapes if the welcome drinks last longer than one hour.
The Wedding Breakfast usually lasts about two and a half hours.
The above timings are a rough guide and nothing is set in stone until you have discussed and agreed the final itinerary with Martin.
Room Set Up
We can accommodate up to 120 guests seated. This will be 12 tables of 10 guests per table with our banquet chairs. Chair covers and sashes are included in the Platinum Upgrade, but if you opted for the Silver Package and wish to hire chair covers then you can contact Nicola at Flora Special Occassions.
Alternatively you can hire chivali chairs through Rosetone Furniture and have either 12 tables (10 guests each) or 11 tables (4 tables of 12 guests; 2 tables of 11 guests; 5 tables of 10 guests).
Four weeks before your wedding is due to take place we require the final details of your wedding including room set-up, final numbers, dietary requirements etc. Final payment must reach our account at least two weeks before the wedding.